Terms & Conditions
Please read these Terms & Conditions carefully.
By placing an order with Fossil Flowers, you confirm that you have read, understood, and agreed to these policies. It is your responsibility to review these terms prior to booking.
Booking with us ensures the highest level of preservation, using quality materials, proven techniques, and the expertise of our dedicated artists.
Types of Preservation We Offer
We offer two forms of preservation for all event types — weddings, memorials, or any special occasion:
Pressed Wall Art – Classic Frames or Floating Frames
Floral Blocks – 3D flowers encased in resin, 3D encased in glass Shadowboxes
We can preserve:
Fresh flowers
Air-dried flowers (10 days to 50 years old)
Faux flowers
Our preservation process protects flowers from time, dust, bugs, and decay — extending their beauty for years to come.
Booking an Order
To book, simply use our online shopping cart to:
Select your type of preservation
Choose the size(s) of your piece(s)
Design details will be finalized later during your Design Consultation.
We accept:
Advance bookings for upcoming events
Last-minute bookings if space allows (no minimum order required)
We also offer two payment options:
Pay in full
4-interest-free payment plan (25% down, remaining balance split over 3 months)
Important: All bookings are non-refundable.
By submitting payment, you are agreeing to these Terms & Conditions.
Once your order is received, you will receive an Order Confirmation email with:
Your order summary
Care, shipping, and drop-off instructions
We are not responsible for missed communications if you provide an outdated or infrequently checked email address.
Event Types
Wedding / Bridal / Special Occasion / Memorial
Flowers must be shipped or dropped off by Monday following the event.
Fresh flowers last 3–5 days after the event, so prompt delivery is essential.
Air-Dried or Faux Flowers
For bouquets that were never preserved or for faux arrangements.
Can be up to 50 years old.
Recreation / Custom
We recreate bouquets using our inventory flowers (additional cost).
Requires:
Client-provided images
Floral list or color scheme
Coordination with our team for timeline and fees
Booking Requirements
When you place an order, you are:
Reserving a non-refundable preservation order for a specific date and event type
Responsible for providing flowers to us, unless ordering a Recreation/Custom bouquet using our inventory flowers
If flowers are not received on time, additional fees or order cancellation may apply.
Preservation Timeline
The entire preservation process takes approximately 6–12 months, depending on season and project volume.
Stages of Preservation:
Drying Process: 8–12 weeks
Preservation (stabilizing flowers): up to 8 weeks
Reconstruction & Enhancements: 6–10 weeks
Framing: 2 weeks – 12weeks(depends on framer workload)
Resin Projects: 3 weeks – 12 weeks(slow curing process)
Note: We do not offer proofs or photos of pieces before production.
Pressed Frame Options
Classic Frame
Fully sealed to protect against dust, bugs, and humidity
Background matte provides a consistent backdrop
Double matting required for:
Hard or thick flowers
Accompaniments up to ¼ inch
Floating Frame
Glass-on-acrylic design for a modern look
Not sealed, so temperature and humidity control is not provided
Double matting NOT available for this style
Client Responsibilities
To ensure a smooth process, clients must:
Complete the Design Form/ Photo Inspiration promptly
Upload day-of bouquet photos for accurate design and color restoration
Document all requests in the Design Form, including:
Add-ins or exclusions
Personal items like ribbons, charms, or jewelry
Verbal requests, texts, or emails are NOT considered official documentation. We are not responsible for any lost text messages
Artistic Interpretation
All designs are created with artistic freedom and expertise.
This includes:
Floral selection
Placement and composition
Color restoration
Final design decisions are made to preserve quality and integrity of your piece.
Payment Policies
4-payment plan:
25% down payment
Remaining 75% divided into 3 monthly payments
Payments are not automatic; invoices will be emailed
Payments must be made within 15 days of invoice notice
Failure to pay can result in:
Delays
Additional fees
Cancellation of your order
All balances must be paid in full before production begins.
All payments are non-refundable.
Additional Fees
Rescheduling fee: $100+ (subject to current pricing)
Inventory flowers: Priced per stem as needed
Succulent preservation: $20 each
Cactus preservation: $55 each
Late flower arrival fee: $100 (if flowers are not shipped as scheduled)
Storage Fees
Completed artwork must be picked up within 30 days.
After 30 days: 10% storage fee of total order
After 90 days: Artwork is considered abandoned and forfeited
Shipping can be arranged to avoid storage fees (standard shipping charges apply).
Shipping & Drop-Off
Drop-Off (Omaha)
Monday after the wedding: Drop-off between 8:30 AM – 5:00 PM
Weekday weddings (Mon–Thurs): Drop-off the following day
We are open on the weekend hours are subject to change
Shipping
Events Thursday–Sunday: Ship Monday overnight for Tuesday delivery
Weekday events: Ship the next day for overnight delivery
Follow our packaging guide carefully — link provided in your email, along with phone call to help walk you through the process
Holidays:
We are closed on major U.S. holidays. Shipments must be planned accordingly.
Flower Arrival Conditions
We are not responsible for flowers before they arrive at our facility.
An Arrival Email with photos will be sent once we receive your flowers.
- If inventory flowers are needed, we will discuss costs during the Design Consultation.
Include your Shipping Form inside the box.
Missing forms may lead to lost or unaccounted items.
Final Invoice & Completion
Final invoices are issued after the Design Consultation
Invoices must be paid in full before artwork enters production
Completed orders:
Pick-up: Schedule via email
Shipping: Standard rates apply
No completed orders will leave our facility without full payment.
Important Information for Both Types of Preservation
We want your keepsake to be as beautiful and lasting as possible. Please read the following carefully to understand how your flowers and resin pieces will look and age over time.
Flower Behavior in Preservation
Natural Drying Process:
Flowers in the Floral Block will dry in the exact shape and form they were bound by the florist and how they arrived to us.
If there is petal loss, we can attempt to rebuild some flowers or supplement with inventory flowers (additional fee applies).
Older or air-dried flowers may appear more enclosed or “bulb-like” with curled edges compared to freshly opened blooms.
Color Changes:
Not all flowers preserve the same. While the arrangement will still reflect your original bouquet, expect natural color changes as flowers dry.
Red roses → Burgundy
White flowers → Ivory
Hot pink flowers → Purple
Hydrangeas → Often lose their shape entirely
Some petals may develop translucent spots caused by bruising when fresh.
Even with Color Restoration, damaged flowers may not fully hold color evenly. Both pressed and resin pieces can display bruising, uneven tones, or slight translucency.
Resin Encapsulation Details
Smaller Keepsakes:
Our mini items (e.g., wine stoppers, ring diamonds, lucky charms) do not undergo color-enhancing before being encased in resin. They are preserved in their natural state.
Variations in Each Piece:
Every resin piece is handmade and one-of-a-kind.
Flowers are treated through our Flower Beautification Process before encapsulation.
Some fading over time is natural, especially if the original flowers were dyed or painted, which may bleed within the resin.
Bubbles & Texture:
Small air pockets and bubbles are a normal part of the resin curing process and add to the uniqueness of each piece.
Resin Aging and Yellowing
All epoxy resin will naturally yellow over time. While we use state-of-the-art resins with UV inhibitors, there are factors that can speed up this process:
Direct sunlight exposure
Lack of airflow (e.g., keeping it boxed for long periods)
Extreme temperature changes
Ambering over time is expected.
To slow this process:
Avoid placing in direct sunlight
Do not leave boxed for more than two weeks
Keep away from heat sources and temperature fluctuations
To diffuse the look of Ambering add a color to the piece
Sizing & Thickness Guidelines
Floral block thickness varies between 1–3 inches, depending on the flowers.
Larger flowers are not suitable for blocks that are only 1–2 inches thick.
Warnings & Disclaimers
General Disclaimer
Fossil Flowers not responsible for any damage to the product, persons, or property caused by misuse or use outside suggested guidelines.
Display & Stability
Some pieces are designed to lay flat and may not stand upright without support:
6” letters (Q, U, O, P, S, D, G, J, C, V)
4", 6", & 9" circles
7" Side Tilt Heart
Rubber feet may help with certain display positions but are not guaranteed.
Important Safety Note:
Keep pieces out of reach of children and pets, as tipping or falling may cause injury or damage.
Tray & Vanity Tray Guidelines
Our trays are decorative display pieces only and NOT functional trays for carrying.
Do NOT carry trays by the handles — they are decorative and cannot support the weight of floral blocks.
Damage caused by improper handling cannot be repaired or replaced.
Avoid placing items heavier than ½ pound on top of resin to prevent scarring or permanent imprints.
